Information, which is representative of your personal and professional development in the last year, should be recorded under each of the four domains. The guidance for individual entries is self-explanatory and includes title, activity, reason, reflection and outcome sections with helpful explanatory notes in the column on the left hand side. Most GPs try to put some information on the appraisal website on a regular basis but due to work and time constraints many do this sporadically. Please do not leave this activity until the last minute and ensure that you have completed your health and probity statements in your online folder.

Your electronic folder is locked two weeks before your agreed appraisal date and no longer available for you to edit. This is necessary to give your appraiser time to prepare before your appraisal meeting.

You are invited to assess the number of learning credits for each activity and these will be verified by your appraiser during your appraisal discussion, to a maximum of 50 per year. Supporting evidence can be attached electronically and given a title or paper, supporting evidence can also be referred to and described in the text box. The majority of GPs provide a mixture of evidence but ideally most of the information should be available via your electronic appraisal folder. Written supporting evidence must be made available to your appraiser two weeks before your appraisal meeting. 

There are separate sections for multisource feedback from colleagues and feedback from patients, which are completed in a similar fashion. Equiniti, a commercial provider, has been chosen to provide the system for the first revalidation cycle and access to this system will be made available to you in good time before your revalidation date.

It is mandatory to declare any complaints and include these in the complaints section of the folder.

32070552We suggest you make a reflective entry in your appraisal folder regarding any complaints you may have had and or include reflections on any complaints process within the practices you work.

You are required to comment on your insights and reflections on your personal and professional development in the last year in the next section. Be prepared to discuss your progress with your appraiser during the appraisal meeting.

The constraints section follows next and is divided into personal, practice and service constraints. These will also be discussed during your appraisal and they are important as the deanery analyses the key themes and feeds them back to the relevant parties e.g. If specific service constraints are highlighted they are fed back to the relevant HB. This is your opportunity to contribute to promoting changes within the health service to improve patient care and highlight constraints to developing your practice, whether these are educational or premises related.

In the progress reflections section you are encouraged to consider your progress towards your personal development plan and other achievements in the last year.

The developmental needs section offers you the opportunity to consider your learning needs for the coming year and these will be discussed during your appraisal and may form part of your agreed personal development plan for the next year.

A series of probity and health statements follows and you are offered the opportunity to agree with each of these. For appraisal and revalidation it is mandatory to make these declarations on an annual basis and important to ensure this is done at least two weeks before your appraisal meeting.